Document Controller Wanted for Information Management Unit

Are you a communicative and relationship-building person? Do you want to contribute to a legally secure and efficient document and case management? We are now looking for a document controller to strengthen the information management unit.

Warm welcome to submit your application!

What We Offer You

With us, you will be part of a workgroup consisting of document controllers and archivists. Here you have the opportunity to influence the municipality's working methods in information management issues. You will be part of a team that cares for a good working climate and collaboration. Through open and constructive knowledge exchange, we develop the municipality's information management. You have the opportunity to work from home when the work allows.

About Us

The Information Management Unit is a central function that supports all committees, boards, and offices in the municipality's systematic information management work. The Information Management Unit is organizationally placed under the Department of Citizen Service and Secretariat, which consists of the Information Management Unit, Väsby Direkt, and the Committee Administration Unit. The unit is led by a unit manager.

About the Position

You have a key role in the municipality's document and case management. Your main task includes all aspects of document and case management such as opening mail, registering documents, handling and classifying public documents, processing requests for public documents including confidentiality assessments, and monitoring the committees' functional mailboxes.

You will distribute incoming cases and close cases in the municipality's central case management system. Together with your colleagues, you will provide advice and support to the municipality's operations in document and case management issues. The work is varied, stimulating, and involves many contacts with, among others, politicians, case handlers at the offices, and citizens.

The position is a fixed-term employment until September 30, 2026, with the possibility of extension. A background check will be conducted. The position may be security classified according to the Security Protection Act.

Are You the One We Are Looking For?

We are looking for someone who has:

• Relevant education in information management, such as registrar, archive and information science, or equivalent.
• Good knowledge of the principle of public access, the Public Access to Information and Secrecy Act, and other legislation governing document and information management in a public organization.
• Very good knowledge of the Swedish language and can express yourself very well in speech and writing.

It is meritorious if you have:

• Experience working as a registrar, document controller, or similar in a politically governed organization.
• Experience with registration/case management systems Lex and Castor.
• Interest in the digitization of case management processes.

To fit into the role of document controller with us, you need to be communicative, secure, stable, and collaborative. You also need to be stress-resistant, service-minded, and have a good sense of order.

Warm welcome to submit your application!

We only accept applications via our recruitment system. Background checks may occur during the recruitment process.

Read more about our offices and workplaces: https://www.upplandsvasby.se/jobb-och-foretagande/jobb-och-praktik/kommunens-arbetsplatser (https://www.upplandsvasby.se/jobb-och-foretagande/jobb-och-praktik/kommunens-arbetsplatser)

Meet some of our employees: https://www.upplandsvasby.se/jobb-och-foretagande/jobb-och-praktik/mot-vara-medarbetare (https://www.upplandsvasby.se/jobb-och-foretagande/jobb-och-praktik/mot-vara-medarbetare)

With us, you will receive secure employment conditions as well as various employee benefits, including wellness grants and favorable offers through our benefits portal. More information can be found at: https://www.upplandsvasby.se/jobb-och-foretagande/jobb-och-praktik/kommunen-som-arbetsgivare (https://www.upplandsvasby.se/jobb-och-foretagande/jobb-och-praktik/kommunen-som-arbetsgivare)

Upplands Väsby Municipality is a Finnish administrative area, so please inform us if you are Finnish-speaking.